Computer Disposal Policy : Information System Audit 2005
Computer Disposal Policy : Information System Audit 2005
Montana. Legislature. Legislative Audit Division
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We determined all agencies were aware of the current policy and two were also aware of the certification requirement but not sure where the requirement came from (1996 policy). All agencies were using one of the tools suggested in the current policy guidelines. According to Department of Administration personnel, the guidelines provided in current policy have been written for varying levels of security based on data sensitivity. As a result, some suggested tools provide more protection than oth...ers. Agencies using a suggested tool assumed they were complying with state policy by making data unreadable when in fact; the tool used did not remove agency data "in such a manner that it cannot be recovered." Summary Removing all information from computers no longer needed for state business is an effective method enabling the state to meet its information privacy responsibilities. The guidelines currently referred to in policy include both data wiping and disk reformatting tools. The benefit of wiping data from a hard drive over reformatting the drive is the level of data recoverability allowed by each.
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