Department of Administration, Architecture And Engineering Division, Building Program : Report On Examination of Financial Statements 1976

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On projects wherein less than 180 calendar days have been allowed to complete the project the agencies are to provide an amount equal to the contract award plus amounts necessary to cover change orders issued during the course of the contract.
-11- 3. On projects wherein 180 calendar days or more have been allowed to complete the project the agencies are to provide an amount equal to 20 percent of the total contract award. As bills are paid, the advance account will be replenished as the balanc
...e approaches an amount equal to 5 percent of the contract award .
The Statewide Budgeting and Accounting System (SBAS) does not provide subsidiary records t^o account for the individual cash balances in the two construction advance accounts. SBAS accounts for the total cash balance in each account, but there is no information on each indi- vidual agency's appropriation cash balances. The Architecture and Engineering Division accountant maintains this information manually.
To provide for proper cash management, SBAS should provide for accounting for the individual appropriation cash balances within the construction advance and construction grant accounts.


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