Department of Corrections (Formerly Department of Corrections And Human Services) Financial-Compliance Audit for the Two Fiscal Years Ended June 30 .. 2004

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Because this control was not in place, receivables recorded on the department's accounting records of $1,055,785 throughout April 2004 were overstated by $879,192. Since the normal entry used to record the activity is an offset to expenditures, the potential effect is that expenditures and ftind balance are also misstated.
The system used by the department to track juvenile placements and pay providers is shared with the Department of Public Health and Human Services (DPHHS). Overpayments occur
... when placements are not changed on the Child and Adult Protective Services (CAPS) system until after providers are paid. During our audit period, all receivable transactions recorded on the accounting records were generated by the CAPS system or entered directly on the accounting system by DPHHS personnel. According to a spreadsheet compiled from CAPS, which is the only location that detailed information is maintained of amounts providers owe, the balance of the amount outstanding for overpayments in April 2004 was $1 75,649.

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