Department of Labor And Industry Financial-Compliance Audit for the Two Fiscal Years Ended .. 1998

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The State of Montana Purchasing Cardholder Manual states the cardholder will retain all sales slips, register receipts, and purchasing card slips for management approval of charges. State purchasing policy requires each department to establish internal control policies and procedures to ensure all credit card expenditures are properly receipted and approved by department management personnel. The department Page 8 Findings and Recommendations established a procurement card polic>' in April 1997
... that detailed procedures for authorizing and accounting for card purchases. The policy states that management will review each transaction to ensure the accounting information is correct, transaction description identifies item purchased, and supporting receipt is attached. We found cardholders and department supervisors were either unaware of the state purchasing policy and department policy requirements or were uncertain as to the necessity for providing documentation or the type of documentation needed.

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