Edp Audit, Acquisition And Disposal of Data Processing Equipment And Software 1984

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RECOMMENDATION #11 WE RECOMMEND THE DEPARTMENT OF ADMINISTRATION SEEK LEGISLATION TO AMEND SECTION 2-17-501, MCA, TO DELEGATE THE REVIEW AND APPROVAL OF UNIVERSITY SYSTEM SPECIFICATIONS TO THE UNIVERSITY SYSTEM WHEN NO COMPATIBILITY WITH THE CENTRAL COMPUTER SYSTEM IS REOUIRED.
ADEQUACY OF TIME FOR BID PREPARATION To ensure the state of receiving accurate bids from vendors, enough time has to be allowed each bidder to reasonably develop a quote. Eight out of ten vendors we contacted indicated t
...ime allowed for bid preparation was inadequate.
We examined twenty price request files and found the average number of day? oiven to vendors by Purchasing was nineteen and one-half. This time period included time in the mail and non- working davs (weekends and holidays). With time in mail and non-working days excluded, average time allowed was eight and 21 one-half working days. We also determined that this time period affected the number of bids received and therefore reduced compe- tition. Several instances were noted where numerous vendors either failed to respond, responded with "no-bid" or sent a letter of protest when time to prepare a bid was inadequate.


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