Judicial Branch Financial-Compliance Audit for the Two Fiscal Years Ended .. 2004

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Our conclusion was that the majority of reporting errors were "downstream"" from the courts, e.g., at the level of the county treasurer or the Department of Revenue. As part of our efforts to analyze the unexpected drop in surcharge collections, we learned that the County Treasurers" Collection Manual maintained by the Department of Administration" s Local Government Services Bureau had not been updated since the 1999 Legislative Session. Updates for the Manual for the 2001 and 2003 Legislative... Session were sent to county treasurers in June 2004. (See Attachment B) This, too, may have contributed to errors in accounting at the local level.
The Justice Courts in Missoula do not presently use a case management system provided by the OCA. During our research we did, however, confirm with Missoula County technical support staff that the system the Missoula Justice courts use does, in fact, separate the Court Automation Surcharge from the MLEA Surcharge.
B. The OCA identified for the Department of Justice that the amount MLEA received for their surcharge was solely submitted by the Missoula Municipal Court and that it was likely that MLEA funds from the Justice Courts had been deposited erroneously in the Court Automation Surcharge account.


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