Montana State University : Financial Related Audit for the Two Fiscal Years Ended ... 2003
Montana State University : Financial Related Audit for the Two Fiscal Years Ended ... 2003
Montana. Legislature. Legislative Audit Division
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Officials stated they had not had time to go back and determine which costs might be approved for transfer. Based on the number of grants that reflect overspent budgets at June 30, 2003, it is apparent that the university has not promptly taken action to resolve this problem. The university is not following its established controls system. Grants and Contracts should comply with university policies for grant monitoring. Fiscal officers should continuously monitor grants and when grant fiinds ar...e becoming low they should estimate the cost to finish the grant project, request approval to use appropriate fiinds, and update the grant budget for these fiinds. Recommendation #1 We recommend the university comply with its procedures to ensure: A. Expenditures do not exceed authorized budget amounts. B. Expenditure corrections are made and grants are closed out within 90 days or according to grantor guidelines. Controls Ove r Grants and Contracts We reviewed 30 grants and contracts and noted the following instances of non-compliance: ► Two grants were misclassified on the Schedule of Expenditures of Federal Awards (SEFA).
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