State of Montana, Board of Nursing, Report of Examination 1970

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She maintains the payroll records, prepares the agency payroll and also distributes the payroll warrants. She also performs all the functions associated with purchasing, including ordering, receiv- ing, and preparation and approval of claims.
Our comments with respect to these items are not meant to infer or suggest that the present bookkeeper is not performing her job in a satis- factory manner. Rather, we are suggesting that with some realignment of duties, the board could attain greater assu
...rance that its records are accurate and that the system is functioning as intended. Since the impending executive reorganization and statewide accounting system may affect the board's operations to an extent which is yet unknown, it may be appropriate for the board to await those changes prior to realigning duties. Nevertheless, we believe duties should be realigned to segregate the cash handling and disbursement authorization processes from the accounting and recording processes. Specifically, we believe the review and authorization of payroll claims should be performed by the executive secretary, mail opened by someone other than the bookkeeper, and documents -6- supporting claims marked "Paid' or cancelled through mutilation.

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