State of Montana, Department of Institutions, Swan River Youth Forest Camp, Report On Audit : Fiscal Year Ended June 30, 1975 1975

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Ensure proper examination by the superintendent or assistant superintendent of all disbursements.
k. Establish daily accountability for cash at the canteen including reconciliation between cash receipts and items sold.
5. Adopt the internal control procedures designated for cash collection duties by three people in the Montana Administrative Manual, Section 2-1210.51 , Volume 1.
6. Obtain authorization from the State Treasurer, Department of Administration, and Accounting Bureau to make deposit
...s less frequently than is required by current regulations. However, deposits should be made at least every two weeks.
7. Record cash receipts at the time of collection or transfer. We recommend a prelisting of receipts by denomination and amount by an individual independent of the recording function and a comparison of such prelisting with subsequent deposits.
8. Deposit all collections intact.
I nventor i es A large variety of supplies inventories are maintained at the Camp. Some classes of items (such as food service supplies) are maintained on a perpetual inventory basis, but most are reordered on a judgmental basis by the storekeeper.


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