State of Montana, Environmental Quality Council, Report On Audit : Fiscal Year Ended June 30, 1978 1978

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Naturally, the discussion and other details leading to the Council's actions in executive session are not public information unless the Council believes they should be. However, the Council's official actions during -4- executive sessions often serve as the basis for further action (e.g. hiring employees) .
Since the minutes must be acted upon at subsequent meetings, inclusion in the Council minutes of official Council actions taken during executive sessions would provide the means for assuring
... that subsequent actions taken are con- sistent with the Council's intent.
RECOMMENDATION I recommend that the Council include official actions taken during executive sessions in the minutes of Council meetings.
EMPLOYEE TIME RECORDS Documentation for the Council's staff work time could be improved in my opinion.
The Council's current procedures for documenting employee attendance include: 1. The administrative assistant takes a daily attendance and marks it on her calendar.
2. Employees sign the standard state form for time taken off.


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