State of Montana, Montana Historical Society : Report On Audit, Fiscal Year Ended June 30, 1978 1978

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2. Maintain current contracts with consultants.
Financial Records Federal management circulars set forth accounting requirements for recipients of federal grants. Our review disclosed several exceptions.
The state computer-generated accounting records provide no information as to grant activity. The federal and private grant clearance fund lists revenue of $14,328. Actually, this is a net figure representing receipts of $119,060 and disbursements of $104,732. Since the state is directly involve
...d in the review and approval of grants, this account should reflect the full amount of revenue received and the associated expenditures.
Currently, revenue and expenditures are understated by $104,732.
The file card system presently in use is not adequate. The agency should place its accounting records for grants on the state computer system.
-42- Recommendation We recommend that the society utilize the state computer accounting system for grant accounting.
Delay in Transmitting Funds Federal Management Circular 74-7 provides procedures for minimizing the time between transfer of funds from the treasury and disbursement by the grantee.


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