Statewide Accounting, Budgeting And Human Resource System (Sabhrs) : Information System Audit March 2002

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No written agreement exists between SSB and the division authorizing SSB to perform HR data manipulation or delegating agency responsibilities for HR data changes to SSB staff During the current audit we observed staff within the SABHRS Support Bureau continuing to perform actions not appropriate for system maintenance staff. We observed SSB staff access HR production data to create unauthorized and undocumented coding Page?
Chapter II - General Controls changes to meet processing deadlines. We
... observed SSB personnel changing HR data to allow continued processing.
The department's State Personnel Division (division) is the process owner for HRMS. Division staff said they were unaware of these processing interventions and neither division staff nor the data owners authorized the additions or changes to the payroll data.
Industry standards recommend that segregation exist between system staff responsible for managing the data and system users responsible for data accuracy. Separation of duties is a control meant to ensure no one person has incompatible duties that would permit the perpetration and concealment of errors or irregularities.


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